Meeting and Board Pack Management
by POWERVERSE
Streamline meeting material organization and distribution with ease.
Meeting and Board Pack Management is an end-to-end governance platform that manages the entire lifecycle of your board meetings. Moving beyond traditional document folders and disconnected calendars, this solution acts as a single, immutable system of record that enforces the chain of custody from the first draft to the digitally signed, published record.
Built specifically to alleviate the governance load for corporate secretaries, chairs, and board members, it ensures strict compliance, airtight security, and seamless execution across every stage of the meeting lifecycle.
Core Capabilities:
Automated Assembly & Compilation: Build your board pack using the agenda as the spine. Automatically compile documents into a single, validated master PDF complete with a cover, table of contents, and per-viewer watermarking.
Secure Routing & Digital Signatures: Route packs for sequential or parallel approval. Final approvals are secured with PAdES digital signatures locked to the exact approved byte digest.
Live Meeting Execution: Run physical or virtual meetings (integrating with Microsoft Teams, Zoom, and Google Meet) using a live agenda, real-time quorum check-ins, and active motion tracking.
Minutes, Resolutions, & Audit Trails: Capture minutes directly against agenda items, carry motions into a dedicated resolutions register, and maintain an append-only log of every governance action.
Interactive Collaboration: Utilize threaded, page-anchored annotations for private notes or board-wide comments, complete with @mentions and replies.
AI Integration: Leverage AI to instantly synthesize massive board packs into thematic executive briefings, and review pack digests directly through interactive widgets inside Microsoft Copilot.
Enterprise-Grade Security & Compliance:
M365 Tenant Isolation: Retain complete zero-trust data residency within your existing Microsoft 365 tenant boundaries. No data is used for external AI training, ensuring strict POPIA compliance.
Statutory Verification: Automatically audit meeting packs against King IV compliance, governance charters, and statutory reporting frameworks.
Document Integrity: All documents are validated and malware-scanned before entering a pack, with per-tenant isolation ensuring strict boundary separation for roles, data, and identities.
This solution empowers organizations to run governed meetings with absolute confidence, providing each stakeholder with the exact view they need to make strategic, legally sound decisions.